Purchasing Law |
Formal Bids |
Informal Bids |
Statute |
County Purchasing Law of 1983 |
Public advertising & competitive bidding for purchases of $10,000 & over. CLB authorized to lower dollar amounts of competitive bidding. This act does not apply to counties with private acts if the private act provides for advertising & competitive bidding in excess of $10,000 or a lesser amount established by private act. |
Any purchase costing less than $10,000 may be made without competitive bids & public advertisement, but whenever possible be based on three (3) competitive bids. |
Formal Bids – 5-14-204 Informal Bids – 5-14-205 CLB authorized to lower dollar amount: 5-14-206 |
CFMS of 1981 |
The finance committee authorizes the dollar limits for competitive bids but not to exceed amount authorized by state law for the highway & education departments or other amounts established by law. |
Any purchase costing less than $10,000, may be made without competitive bids & public advertisement, but whenever possible be based on three (3) competitive informal bids/quotes. |
5-21-120(a) |
County Purchasing Law of 1957 |
If the amount of the expenditure or sale is estimated to exceed $500, sealed bids shall be solicited, unless the CLB by resolution establishes a higher amount not to exceed $10,000 (threshold for the highway department must be at least $10,000). |
All purchases or sales not requiring bid solicitation may be made without competitive bids & public advertisement, but whenever possible be based on three (3) competitive bids. |
Formal Bids – 5-14-108(c)(1) Informal Bids – 5-14-108(d)(1) |
County Uniform Highway Law (CUHL) |
Public advertising & competitive bidding for purchases of $25,000 & over except for repair of heavy road building machinery or other heavy equipment or emergencies. |
Any purchase costing less than $25,000 may be made without competitive bids & public advertisement, but wxhenever possible be based on three (3) competitive bids. |
Formal Bids – 54-7-113 Informal Bids - 54-7-113 |
Education |
If following the local governing body’s purchasing procedures, bid limit as provided in those procedures. If NOT following local governing body’s purchasing procedures: Population < 40,000, public advertising & competitive bidding for purchases of $10,000 or more, except for emergencies. Population >= 40,000, public advertising & competitive bidding for purchases of $25,000 or more, except for emergencies. Contracts for construction or additions of existing buildings in excess of $10,000/$25,000 made by competitive bids with at least 10 days advance public notice. |
Any purchase costing less than $10,000/$25,000 (see population requirements) may be made without competitive bids & public advertisement, but whenever possible be based on three (3) informal bids/competitive quotes. |
Formal Bids – 49-2-203(a)(3)(B), 49-2-203(a)(3)(B)(iii) Informal Bids – 49-2-203(a)(3)(C) Construction Contracts – 49-2-203(a)(3)(D) |
Counties over 150,000 |
Competitive sealed bids or proposals for non-emergency or non-propriety purchases for $10,000 and above. These counties may retain their present competitive bidding conditions or establish different limits by private act or charter provision. |
Authorized to make purchases under $10,000 without competitive bids. |
12-3-1204 |
Counties with Centralized Purchasing Authority & Full-Time Purchasing Agent |
Any county, municipality, utility district, or other local government entity with centralized purchasing authority and a full-time purchasing agent is authorized to increase, by resolution or ordinance, the formal bid threshold to an amount not to exceed $50,000, notwithstanding any charter provision, private act, or other law to the contrary.
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Requires at least 3 written quotations when possible for purchases between the bid threshold and 40% of the bid threshold (or a lower amount established by the governing body). |
12-3-1212 |
Counties with non-centralized purchasing and counties with centralized purchasing, but no full-time purchasing agent |
Any county, municipality, utility district, or other local government entity with non-centralized purchsing is authorized to increase, by resolution or ordinance, the formal bid threshold to an amount not to exceed $25,000, notwithstanding any charter provision, private act, or other law to the contrary.
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Requires at least 3 written quotations when possible for purchases between the bid threshold and 40% of the bid threshold (or a lower amount established by the governing body). |
12-3-1212 |