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County Officials Orientation Program 2022

Welcome to County Officials Orientation Program 2022!

The County Officials Orientation Program provides county officials, both newly elected and re-elected, with valuable information to help prepare them to assume office on September 1.

Topics include county offices and authority, oaths and bonds, personnel issues, ethics, conflicts of interest, open meetings, and records.

Incumbent Fee

Although COOP is geared toward newly-elected county officials, we welcome incumbents to attend. All incumbents who wish to attend must pay a $200 incumbent registration fee, which will be invoiced after the event. We will not be able to accept payments at the registration desk.

If you have any questions about paying the incumbent fee, please email ctas.support@tennessee.edu.

Download the Program

Monday, August 22
for Mayors/Executives, Highway Officials, & Commissioners
Wednesday, August 24
for Clerks of Court, County Clerks, Registers of Deeds & Trustees
1:00pm Welcome & Introductions | Jon Walden, CTAS Executive Director
1:15pm Presentation of the Colors
1:20pm Invocation
1:25pm University of Tennessee Welcome
1:45pm Association Welcome
2:00pm CTAS Services
2:30pm Overview of Offices/Basis of Authority/Oaths & Bonds | Kristy Godsey Brown, CTAS Manager of Legal Services
3:00pm Break | in Hallway
3:30pm Open Meetings/Public Records | Jeff Metzger, CTAS Legal Consultant
4:00pm Personnel Issues | Laylah Smith, CTAS Legal Consultant
4:30pm Ethics & Conflicts of Interest | Stephen Austin, CTAS Legal Consultant
5:00pm Dinner on your own

Tuesday, August 23
for Mayors/Executives, Highway Officials, & Commissioners
Thursday, August 25
for Clerks of Court, County Clerks, Registers of Deeds & Trustees
8:00am Mayors/Executives
Hickory-Maple-Oak
8:00am County Highway Officials
Azalea-Iris-Magnolia
8:00am County Commissioners
Birch-Chestnut
12:00pm Lunch
Served in breakout room
5:00pm Adjourn
8:00am Clerks of Court
Chestnut-Poplar
8:00am County Clerks
Birch
8:00am Registers of Deeds
Azalea-Iris-Magnolia
8:00am Trustees
Hickory-Maple-Oak
12:00pm Lunch
Served in breakout room
5:00pm Adjourn

 

Mayors/Executives, Highway Officials, & Commissioners

Presentations

General Session Presentations

Overview of Offices/Basis of Authority/Oaths & Bonds Larger Slides | 3 Slides per Page
Open Meetings/Public Records Larger Slides | 3 Slides per Page
Personnel Issues Larger Slides | 3 Slides per Page
Ethics & Conflicts of Interest Larger Slides | 3 Slides per Page

Breakout Sessions - CTAS Presentations

Mayors/Executives Larger Slides | 3 Slides per Page
Highway Officials Larger Slides | 3 Slides per Page
County Commissioners Larger Slides | 3 Slides per Page
Environmental Issues Larger Slides | 3 Slides per Page
Public Safety Services Larger Slides | 3 Slides per Page
Reappraisal & Ratio Studies Larger Slides | 3 Slides per Page
COCTP Overview Larger Slides | 3 Slides per Page
CCFO Overview Larger Slides | 3 Slides per Page

Breakout Sessions - External Presentations

Local Government Insurance Pool - Mayors Presentation Larger Slides | 3 Slides per Page
TN Comptroller Division of Local Government Audit - Mayors Presentation Larger Slides | 3 Slides per Page
TN Comptroller Division of Local Government Finance - Mayors Presentation Larger Slides | 3 Slides per Page
Tennessee County Services Loan Program - Highway Officials Presentation Larger Slides | 3 Slides per Page
Local Government Insurance Pool - Highway Officials Presentation Larger Slides | 3 Slides per Page
TDOT Highway Officials Presentation Larger Slides | 3 Slides per Page
TN Comptroller Division of Local Audit Highway Presentation Larger Slides | 3 Slides per Page
TN Comptroller Division of Local Audit County Commissioner Presentation Larger Slides | 3 Slides per Page
Tennessee County Services Loan Program - County Commissioners Presentation Larger Slides | 3 Slides per Page
Local Government Insurance Pool - County Commissioners Presentation Larger Slides | 3 Slides per Page
TN Dept of Finance & Administration State Group Insurance Presentation Larger Slides | 3 Slides per Page

Handouts

Mayors/Executives Checklist
Highway Officials Checklist
Parliamentary Procedures

Clerks of Court, County Clerks, Registers of Deeds, & Trustees

Presentations

General Session Presentations

Overview of Offices/Basis of Authority/Oaths & Bonds Larger Slides | 3 Slides per Page
Open Meetings/Public Records Larger Slides | 3 Slides per Page
Personnel Issues Larger Slides | 3 Slides per Page
Ethics & Conflicts of Interest Larger Slides | 3 Slides per Page

Breakout Sessions - CTAS Presentations

Clerks of Court Larger Slides | 3 Slides per Page
County Clerks Larger Slides | 3 Slides per Page
Registers of Deeds Larger Slides | 3 Slides per Page
Trustees Larger Slides | 3 Slides per Page
COCTP Overview Larger Slides | 3 Slides per Page
CCFO Overview Larger Slides | 3 Slides per Page

Breakout Sessions - External Presentations

TN Comptroller Division of Local Audit Clerks of Court Presentation Larger Slides | 3 Slides per Page
TBI Introduction to Expungements Larger Slides | 3 Slides per Page
Local Government Insurance Pool - Fee Officials Presentation Larger Slides | 3 Slides per Page
Business Information Systems (BIS) County Clerks Presentation Larger Slides | 3 Slides per Page
TN Comptroller Division of Local Audit County Clerks Presentation Larger Slides | 3 Slides per Page
TN Dept of Revenue - Taxpayer Services Part 1 Larger Slides | 3 Slides per Page
TN Dept of Revenue - Taxpayer Services Part 2 Larger Slides | 3 Slides per Page
TN Dept of Revenue - Vehicle Services Division Larger Slides | 3 Slides per Page
TN Registers Association Presentation Larger Slides | 3 Slides per Page
TN Comptroller Division of Local Audit Registers Presentation Larger Slides | 3 Slides per Page
TN Dept of Revenue Recordation Tax Larger Slides | 3 Slides per Page
TN Comptroller Division of Property Assessments Larger Slides | 3 Slides per Page
Local Government Investment Pool & Intermediate Term Fund Larger Slides | 3 Slides per Page

Handouts

Clerks of Court Checklist
County Clerks Checklist
Registers of Deeds Checklist
Trustees Checklist

After September 1st - Verify your official contact information

After you have taken office on September 1, please verify your information in our Counties directory. The information we have will come from your election paperwork, so we rely on you to make updates (especially when you get your official email address!). Please do not attempt to make updates prior to September 1.

Step 1: Go to our homepage: http://www.ctas.tennessee.edu (or use the button below).

Step 2: Click on Counties.

Step 3: Go to your county, then click your name.

Step 4: Click Request Update.

Step 5: Update information as needed and click Submit.

We will process your updates as soon as we can. We appreciate your patience in getting your information updated.

Verify your official contact information

After September 1st - Get a k@te Account

After you have taken office on September 1st, you are eligible to enroll in COCTP. We highly recommend getting your k@te account once you are in office if you do not have one. Please be sure to fill out all of the information (and enter your JOB TITLE in the "title" field - do not enter Mr./Mrs.).

Get a k@te account

Commissioner Required Training

Beginning September 1, 2018, newly-elected or newly-appointed county commissioners are required to complete orientation training provided by CTAS under T.C.A. § 5-5-113. In addition, those newly elected members will also be required to complete seven hours of continuing education provided or approved by CTAS on an annual basis.

Read more

CTAS Staff Slideshow