The County Officials Orientation Program provides county officials, both newly elected and re-elected, with important information to help prepare them to assume office on September 1. Topics include county offices and authority, oaths and bonds, personnel issues, ethics, conflicts of interest, open meetings and records.
AUGUST 20-21
Clerks of Court, County Clerks, 
 Registers of Deeds, & Trustees
AUGUST 22-23
County Commissioners, County Mayors/
Executives, Highway Officials
AUGUST 20 
9:00am - Registration Opens 
1:00pm - Opening General Session 
2:00pm - Legal Issues for County Officials
2:30pm - Break
3:00pm - Legal Issues for County Officials, continued
4:30pm - Q&A
5:00pm - Break 
5:30pm - Dinner for Clerks of Court, County Clerks, Registers of Deeds, & Trustees 

AUGUST 21 
8:00am - Breakout Sessions 
11:00am-12:00pm - Lunch served in breakout rooms 
5:00pm - Adjournment
AUGUST 22 
9:00am - Registration Opens 
1:00pm - Opening General Session
2:00pm - Legal Issues for County Officials
2:30pm - Break 
3:00pm - Legal Issues for County Officials, continued
4:30pm - Q&A 
5:00pm - Break 
5:30pm - Dinner for County Commissioners, County Mayors/ Executives, & Highway Officials 

AUGUST 23 
8:00am - Breakout Sessions 
11:00am-12:00pm - Lunch served in breakout rooms 
5:00pm - Adjournment

Registration Information

All newly elected officials will be pre-registered for COOP. Newly elected officials (first time elected on August 2, 2018) do not need to register. However, please use the link below to RSVP to the dinner.

Incumbent officials need to register to attend COOP and pay a registration fee of $150. Please use the form below to register to attend COOP. We do not accept electronic payments. You must mail a check for the registration fee and your registration form to the address below:


County Technical Assistance Service
County Officials Orientation Program
226 Anne Dallas Dudley Boulevard, Suite 400
Nashville, Tennessee 37219
Please RSVP for the dinner being held on the first night of your group's session: http://bit.ly/COOP2018DinnerRSVP.

Lodging Information

COOP will be held at the Embassy Suites Hotel in Murfreesboro.

Hotel address: 1200 Conference Center Blvd, Murfreesboro, TN 37129
Hotel phone: (615) 890-4464

Make your hotel reservations now. To reserve a room at the Embassy Suites hotel special conference rate of $139, call (615) 890-4464 and use code COO before July 20. This rate will increase significantly after July 20.

Please do not reserve more rooms than you need. We need to ensure all attendees are able to stay at the conference rate.

Presentations

General Session
Coming soon!

Breakout Sessions
Coming soon!

Official Checklist - Coming Soon!

Use your office's appropriate checklist to ensure you are prepared for running your office on September 1.

  • Mayors/Executives
  • Highway Officials
  • Clerks of Court, County Clerks, Registers of Deeds, and Trustees
  • Sheriffs

Verify Your Directory Information

CTAS is charged with maintaining a directory of elected county officials. We will be adding newly elected officials to the Directory after September 1 (when you have officially taken office).

After September 1, please visit the Directory and ensure your information is correct.
2. Click on your county
3. Click on your title in the listing and verify: Name, Mailing Address, Phone Number, and Email Address.
4. If any of your information is incorrect, please click "Request Update" and submit the changes.

If you are not shown after September 1, please send an email to Liz Gossett, CTAS E-Media & Information Specialist, at liz.gossett@tennessee.edu.
Do appointed incumbents have to pay the incumbent registration fee? 
Incumbents from appointments, not elections, do not need to pay incumbent fee. (Example: Official was appointed to fill out vacancy and then elected on August 2nd. This official does not need to pay the incumbent fee because they are a “first time elected” official.) 

I was newly elected four years ago but didn’t attend COOP in 2014. I have been re-elected this year. Do I need to pay the incumbent fee? 
Yes, all incumbent elected officials need to pay the fee. 

I was an elected official in one office and have been elected for the first time to a different office. Do I need to pay the incumbent fee? 
No, your election to the different office designates you as a first-time elected official to that position so we do not consider you an incumbent for that position. 

What if I cannot attend COOP? 
Commissioners: COOP is not a mandatory training, however new legislation requires that all county commissioners obtain 12 hours of training within the first 120 days of their term, beginning September 1. The law does not specify where commissioners must get training, only that 12 hours are required to be obtained within the first 120 days. 

Other officials: COOP is not mandatory, however it will help you fulfill your COCTP training hours to become a certified county official (if you are working toward that designation). 

What time is the on-site COOP registration desk open? 
On the first day of COOP (Aug 20th for clerks of court, county clerks, registers of deeds, & trustees; Aug 22nd for county mayors, highway officials, & commissioners), the registration desk will be open from 9:00am to 3:00pm

On the second day of COOP (Aug 21st for clerks of court, county clerks, registers of deeds, & trustees; Aug 23rd for county mayors, highway officials, & commissioners), the registration desk will be open from 9:00am to 12:00pm.

I don't want to stay at the Embassy Suites Hotel. Am I required to stay there?
No, you are not required to stay at the conference hotel. There are several hotels within close proximity to the Embassy Suites Hotel.

How do I get my hotel and travel expenses reimbursed?
CTAS is not responsible for handling any part of expense reimbursement. You will need to find out from your county how to get your expenses reimbursed, if offered by your county.

Can I bring my spouse to the dinner? 
If you would like to bring your spouse to the dinner, please register them for COOP using the Incumbent Registration Form and pay the $150 fee. COOP is offered for free only for newly-elected (first time elected) county officials. Incumbents and spouses will need to register and pay the $150 fee to attend.